corporate governance principles
|Corporate Governance Principles|
CORPORATE GOVERNANCE PRINCIPLES
II. Board Structure, Selection and Performance
III. Functioning of the Board
IV. Compensation, Evaluation and Succession Planning for the Chairman and CEO
V. Corporate Governance Principles
I. General Duties
The Board of Directors (the “Board”), which is elected by the shareholders, is the ultimate decision making body of the Company, except with respect to matters reserved for shareholder vote. The following corporate governance principles (the “Principles”) set forth general standards that the Board has developed in order to assist in its, or its committees’, oversight responsibilities, which include:
The Board believes an appropriate size to be eight to eleven members based on the Company’s present circumstances. The Nominating and Corporate Governance Committee periodically reviews the size of the Board and makes recommendations to the Board as necessary.
The Board shall have a majority of independent Directors who meet the independence requirements of the New York Stock Exchange. In addition, no Director shall be considered independent if:
The Nominating and Corporate Governance Committee shall annually review these independence requirements in order to ensure compliance.
Each Director shall disclose to the Chairman of the Board, the Chairman of the Nominating and Corporate Governance Committee, or the Lead Director any circumstance he or she believes may conflict with these requirements. Each Director shall also disclose to the Chairman of the Board, the Chairman of the Nominating and Corporate Governance Committee, or the Lead Director prior to any related Board decision, any circumstance he or she believes creates a potential conflict of interest with such decision. If the Chairman of the Board, the Chairman of the Nominating and Corporate Governance Committee, or the Lead Director, in consultation with legal counsel, determines a conflict of interest exists or the perception of a conflict is likely to be significant, such Director shall recuse himself or herself from any discussion or vote related to such matter.
Board Membership Criteria
The Nominating and Corporate Governance Committee shall be responsible for reviewing with the Board, on an annual basis, the appropriate skills and characteristics required of Board members in the context of the current composition of the Board, and providing an assessment of the perceived needs of the Board at that point in time. The Nominating and Corporate Governance Committee’s review may include consideration of all relevant factors, including the experience, integrity, diversity and reputation of potential candidates.
Board Selection Process
The Board shall be responsible for recommending candidates for election by the shareholders. The Board shall delegate the screening process to the Nominating and Corporate Governance Committee. Invitations to join the Board shall be extended by the Chairman of the Board or the Chairman of the Nominating and Corporate Governance Committee.
In determining whether to recommend a Director for re-election, the Nominating and Corporate Governance Committee shall consider all information it determines to be relevant, including the Director’s past attendance at meetings and participation in, and contributions to, the activities of the Board.
Term and Retirement Policy
Each Board member will be elected to serve a one-year term.
At its meetings in February 2019, the Board adopted a retirement policy, whereby each independent Director’s retirement shall be automatic at the annual meeting of shareholders following such Director reaching the age of seventy-five (75), and no person shall be eligible for nomination or election as an independent Director after reaching the age of seventy-five (75), subject to the following exceptions which the Board has determined are appropriate in order to promote continuity of experience on the Board:
Orientation and Continuing Education
The Board and the Company shall provide a complete orientation process for new Directors that includes background material, meetings with management and visits to Company facilities. The Board shall explore continuing education opportunities for its members as appropriate.
Structure, Independence and Responsibilities of Board Committees
The Board will have at least three committees: Audit, Compensation and Nominating and Corporate Governance (the “Committees”). Membership on the Committees will comply with the independence requirements of the New York Stock Exchange. The purposes and responsibilities of each Committee will be set forth in the respective Committee charters, which will be posted on the Company’s website. The Board retains discretion to form and disband additional committees.
Appointment of Members to Committees
The Nominating and Corporate Governance Committee shall make recommendations to the Board regarding the appointment of Board members to the Committees and the appointment of Committee chairpersons.
Majority Voting for Directors
In an uncontested election, a Director who fails to receive the required number of votes for re-election in accordance with the Company’s By-Laws shall tender his or her resignation. The Nominating and Corporate Governance Committee shall make a recommendation to the Board as to whether to accept or reject the tendered resignation, or whether other action should be taken. The Nominating and Corporate Governance Committee and the Board, in making their decisions, may implement any procedures they deem appropriate and may consider any factor or other information that they deem relevant. The Board shall act on the tendered resignation, taking into account the Nominating and Corporate Governance Committee’s recommendation, and shall publicly disclose its decision regarding the resignation within ninety (90) days after the results of the election are certified. A Director whose resignation is under consideration shall abstain from participating in any recommendation or decision regarding that resignation. If the resignation is not accepted, the Director will continue to serve until the next annual meeting of shareholders at which such Director faces re-election and until such Director’s successor is elected and qualified. III. Functioning of the Board
Chairman of the Board and Chief Executive Officer
The positions of Chairman of the Board and CEO may be vested in the same individual or two different individuals, as determined by the non-management Directors to be in the best interest of the Company.
Lead Independent Director
When the Chairman of the Board is not an independent Director, the members of the full Board shall elect one of the independent Directors to serve as the Board’s Lead Independent Director (the “Lead Director”). The guidelines for the Lead Director position are set forth in Exhibit A.
Board and Committee Meetings
The Board and each of the Committees shall have at least four regularly scheduled meetings each year. Each Board and Committee member is expected to attend each regularly scheduled meeting in person or by conference call.
Selection of Board and Committee Meeting Agenda Items
The Chairman of the Board, in consultation with the Lead Director, and the Chair of each Committee shall establish the agenda for each Board and Committee meeting, respectively. The meeting materials will be reviewed with appropriate Board member(s), as determined by the Board, prior to distribution. Each Board or Committee member shall be free to suggest the inclusion of items on the respective agendas.
Board Materials and Information
Information that is important to the understanding of the issues to come before the Board and any Committee shall be distributed in writing to the Board and Committee members prior to each Board and Committee meeting. Each Director is expected to review these materials prior to each Board and Committee meeting. Management should ensure that this material is as concise as possible while still providing the desired information.
Board Meeting Presentations
As a general rule, Board meeting time should be reserved for Board discussion. Presentations on specific subjects should be sent to the Directors in advance so that Board meeting time may be conserved and discussion focused on questions that the Board has about the material presented. However, it is recognized that there may be occasions in which the subject matter may relate to recent events or may be too sensitive in nature to be communicated in writing prior to the meeting. Accordingly, sufficient time will be reserved to discuss such matters.
Attendance at Board Meetings by Senior Executives
The Board welcomes regular attendance of the Company’s executive officers and other senior employees at Board meetings. The Board encourages management to, from time to time, bring managers into Board meetings who can provide particular insight into the items being discussed or have future potential such that management believes he or she should be given exposure to the Board.
Regular Executive Sessions of Non-Management Directors
The non-management Directors shall regularly meet in executive sessions, no less frequently than four times per year. These executive sessions may be held at regularly scheduled Board meetings. The Lead Director shall be the presiding Director at the executive sessions and shall set the sessions’ agendas and procedures.
Board Access to Senior Managers and Independent Advisors
Directors shall have complete access to the Company’s management. It is assumed that Directors will use good judgment to ensure that this contact is not distracting to the business operations of the Company. Directors shall have the authority at any time to select, retain and terminate outside advisors as they deem necessary or appropriate to discharge their responsibilities. Directors shall also have access to the Company’s advisors.
Board Interaction with Investors, Press, Customers and Shareholders
Directors receiving media or other third-party inquiries about the Company should refer such inquiries to the Board’s Secretary, to the Chairman of the Board, or to the Lead Director. If a response to any such inquiry is appropriate, they should, in most circumstances, come from the Chairman of the Board or Lead Director. Individual Directors may, from time to time, at the request of management, meet or otherwise communicate with various constituencies.
Commitment and Limits on Other Activities
Generally, Directors shall limit the number of other public company boards on which they serve to three. No member of the Company’s Audit Committee shall serve on the audit committee of more than two other companies. Directors shall advise the Chairman of the Board and the Chairman of the Nominating and Corporate Governance Committee in advance of accepting an invitation to serve on the board of directors of another company. The CEO shall not serve on more than one public company board of directors in addition to the Company’s Board.
The Board shall conduct an annual self-evaluation of its performance and the performance of the Committees. The evaluation shall be based on objective criteria including performance of the business, accomplishment of long-term strategic objectives, development of management, and the degree to which shareholder interests have been satisfied. IV. Compensation, Evaluation and Succession Planning for the CEO
Formal Evaluation of the CEO
The Board shall undertake an annual evaluation of the CEO and discuss the results of the assessment. The Lead Director and Chairman of the Nominating and Corporate Governance Committee shall communicate the results of the assessment to the CEO. The evaluation shall be based on criteria the Board deems relevant, including performance of the business, accomplishment of long-term strategic objectives, and the development of management.
The Compensation Committee shall use this evaluation, together with the CEO and Company’s performance against his and its goals and objectives, in determining the CEO’s annual compensation.
The CEO shall report at least annually to the Board on succession planning. In addition, there shall be available, on a continuing basis, the CEO’s recommendation for his successor in the event of the resignation, retirement or disability of the CEO.
The form and amount of Director compensation shall be recommended by the Compensation Committee for approval by the Board. In determining compensation, the Board and the Compensation Committee shall take into consideration the compensation of Directors in relation to compensation paid to non-management directors of comparable companies. V. Corporate Governance Principles
The Nominating and Corporate Governance Committee shall review these Principles annually and recommend amendments to the Board as necessary. These Principles shall be communicated to the Company’s shareholders via posting on the Company’s website.
Liaison with the Chairman and Management.
Oversight of Information Provided to the Board.
Board Evaluation and Leadership.
IV. Appointment and Removal